Code No. 219

Board of Directors

Board Records

The board shall keep and maintain permanent records of the board including, but not limited to, records of the minutes of board meetings, and other required records received by the board.  The minutes shall be preserved in accordance with board policy “Care, Maintenance and Disposal of School District Records”.

It shall be the responsibility of the board secretary to keep the minutes of the school board meetings.  The minutes of each meeting shall include as a minimum the following items:  a record of date, time, place, members present, action taken and the vote of each member, with financial records of receipts and expenditures attached.  This information shall be published within two weeks of the meeting in a newspaper designated as a newspaper for official publication.  The permanent records of the board minutes may include more detail than is required for the publication of the minutes.

Minutes waiting approval at the next board meeting will be available for inspection after the board secretary transcribes the notes into typewritten material which has been proofread for errors and retyped.

Legal Reference:    Iowa Code Chapters 21, 22, 279.8, 35, 36; 291.6, .7; 618.3 (2003).     

                                281 I.A.C. 12.3 (1).                     

                                1982    Op. Att’y Gen. 215

                                1974    Op. Att’y Gen. No. 403.

                                1952    Op. Att’y Gen. No. 133.

Cross Reference:   200      Closed Meetings of the School Board

                                900      Duplicated or Printed Materials

Approved:    April 10, 1989          

Reviewed:    February 22, 2005  

Revised: