Code No. 901

School District - Community Relations

Public Examination of School District Records

Public records of the school district may be viewed by the public during the regular business hours of the administrative offices of the school district.  These hours are 7:30 a.m. to 4:30 p.m. Monday through Thursday and 7:30 a.m. to 4:00 p.m. on Friday, except for holidays and recesses.

Persons wishing to review the school district’s public records shall contact the board secretary and make arrangements for the viewing.  The board secretary will make arrangements for them to view the records as soon as practicable, depending on the nature of the request.

Persons may request copies of public records by telephone or in writing, including electronically.  The school district may require pre-payment of the costs prior to copy and mailing.

Persons wanting copies may be assessed a fee for the copy.  Persons wanting compilation of data may be assessed a fee for the time of the school district employee to compile such data. Printing of materials for the public at the expense of the school district will only occur when the event is sponsored by the school district.

Pursuant to Iowa law, the board has determined certain records need to be confidential as their disclosure could jeopardize the safety of persons or property and include, but are not limited to, the following:

• Security procedures
• Emergency preparedness procedures
• Evacuation procedures
• Security codes and passwords

It is the responsibility of the board secretary to maintain accurate and current records of the school district.  It is the responsibility of the board secretary to respond in a timely manner to requests for viewing and receiving public information of the school district.

Legal Reference:     Iowa Code Chapters 21.4, 22; 291.6 (2005).

                                 1980 Op. Att’y Gen. 88.

                                 1972 Op. Att’y Gen.158.

                                 1968 Op. Att’y Gen. 656.

Cross Reference:    200 Series     School Board Records

                                 500 Series     Student Records

                                 700 Series     Care, Maintenance, and Disposal of School

                                                        District Records

                                 700 Series     Data Management

                                 700 Series     School Food Program Records and Reports

                                 900 Series     News Media Relations

Approved:    May 8, 1989                     

Reviewed:    February 23, 2009  

Revised:       February 20, 2007